ICBC and the BCMA--Working together

Issue: BCMJ, vol. 48, No. 9, November 2006, Page 438 ICBC

In 2005, 78 000 British Columbians reported injuries from motor vehicle collisions to ICBC. Most people look to their family physician to assess their injury and guide their recovery. Because of this, ICBC would like to positively influence its relationships with physicians who treat ICBC customers. Recently I agreed to work for ICBC as a medical community liaison. In this capacity, I will act as an information resource to physicians and ICBC staff and be an ICBC representative on the BCMA/ICBC Liaison Committee.

This is the first in a series of articles to promote an improved understanding of injury care through increased communication between ICBC and BC’s medical community. The articles will focus on specific treatment issues, barriers to recovery, and strategies for successful injury management and recovery. I will be available to medical practitioners throughout BC facing specific problems with injury management and will make every effort to resolve issues at the appropriate levels within ICBC.

Through my 20 years’ experience as a primary care physician and as a sports medicine consultant who treats injured ICBC patients, I strongly believe that recovery outcomes are more successful when the physician takes an active role in directing the care of the patient using evidence-based medicine and guidelines for best practices. Through early diagnosis, carefully planned rehabilitation, and return-to-work strategies, all parties will benefit—physicians will have success in directing the patient’s recovery, patients will be healthy, and employers will be more efficient with fully functioning staff. When patients get better faster, costs related to wage loss, lost productivity, therapy, and litigation are significantly reduced.


Fees for services

Appropriate remuneration for physicians involved with ICBC patients is critical to enhancing communication between all parties. Recently I spoke with ICBC’s Injury Services and BCMA staff about the common questions physicians have when treating ICBC patients.

An ICBC adjuster wants to talk to me by phone. Will I be paid for my time? Should we meet in person?

Physicians are paid $47.92 for 15 minutes, based on the BCMA fee code A00098. Create a plan with your MOA to handle ICBC calls. Try scheduling your call with the adjuster using e-mail (usual address is: or fax to ensure efficient use of your time. Face-to-face communication is encouraged. Consider having the adjuster come to your office at an arranged time.

Will I be paid the consult fee if I call the adjuster?

Adjusters welcome contact from physicians and will pay the consult fee for patient information.

A CL 19 Medical Report includes a bonus if completed within 15 days. What if the patient is away?

If for whatever reason you have a problem completing the form, e-mail, fax, or call the adjuster to discuss the best approach for the request. The adjuster may wait until the patient returns or may ask for a preliminary report based on the clinical records currently available.

How much does ICBC pay for the patient’s clinical records?

Assuming you have a signed patient consent form, you may bill $77.90 to compile and review the records. Check with the adjuster if the volume of paperwork requested will require more than 15 minutes of your time. Photocopying records may also be charged according to BCMA code A00096.

If you have further questions related to fees or other concerns specific to ICBC cases, please contact me at, by fax at 604 943-8344, or by phone at 604 943-6999. Let me know what areas you would like to see covered in upcoming articles so that I may report back on these topics. I look forward to hearing your feedback as I work with ICBC in the coming months.

—Martin Ray, MD

ICBC fee codes
A00095 Clinical Records Request—$77.90 (per 15 minutes or portion thereof)
A00096 Photocopying records—$1.15 for first 10 pages, $0.30 per additional page
A00098 ICBC Consult (meeting or telephone call)—$47.92 (per 15 minutes or portion thereof)
A00278 CL19 Medical Report & Physical Exam—$134.55 + $30 bonus (if received within 15 days of request)

Martin Ray, MD,. ICBC and the BCMA--Working together. BCMJ, Vol. 48, No. 9, November, 2006, Page(s) 438 - ICBC.

Above is the information needed to cite this article in your paper or presentation. The International Committee of Medical Journal Editors (ICMJE) recommends the following citation style, which is the now nearly universally accepted citation style for scientific papers:
Halpern SD, Ubel PA, Caplan AL, Marion DW, Palmer AM, Schiding JK, et al. Solid-organ transplantation in HIV-infected patients. N Engl J Med. 2002;347:284-7.

About the ICMJE and citation styles

The ICMJE is small group of editors of general medical journals who first met informally in Vancouver, British Columbia, in 1978 to establish guidelines for the format of manuscripts submitted to their journals. The group became known as the Vancouver Group. Its requirements for manuscripts, including formats for bibliographic references developed by the U.S. National Library of Medicine (NLM), were first published in 1979. The Vancouver Group expanded and evolved into the International Committee of Medical Journal Editors (ICMJE), which meets annually. The ICMJE created the Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals to help authors and editors create and distribute accurate, clear, easily accessible reports of biomedical studies.

An alternate version of ICMJE style is to additionally list the month an issue number, but since most journals use continuous pagination, the shorter form provides sufficient information to locate the reference. The NLM now lists all authors.

BCMJ standard citation style is a slight modification of the ICMJE/NLM style, as follows:

  • Only the first three authors are listed, followed by "et al."
  • There is no period after the journal name.
  • Page numbers are not abbreviated.

For more information on the ICMJE Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals, visit

BCMJ Guidelines for Authors

Leave a Reply