Meeting movement guidelines in meetings

Issue: BCMJ, vol. 61, No. 7, September 2019, Page 278 Council on Health Promotion

The Canadian Academy of Sport and Exercise Medicine (CASEM) recently published a position statement reminding medical professionals that our own physical activity habits influence our physical activity counseling practices, and recommending that “clinicians lead by example and integrate physical activity into their own lives, for their own health and well-being, and to provide further credibility and empathy for the challenges patients face.”[1-2] Ergo, it is in the best interests of physicians and patients to apply this recommendation to the new Canadian 24-Hour Movement Guidelines, which, by 2020, will replace the Canadian Physical Activity Guidelines. 

Movement is a deliberate term that reflects an important paradigm shift in the field. Public health professionals are learning that placing explicit limits on sedentary behavior may be just as important as promoting physical activity. In other words, we should be sitting less and moving more. Research has demonstrated that uninterrupted sitting time increases the risks of premature death, cardiovascular disease, obesity, metabolic disease, inflammatory disease, musculoskeletal disorders, cancer, and mental illness, often in settings where recommended physical activity levels have been met.[3-6] In light of this, how can we lead by example? How can we integrate more movement into our own lives? How can we sit less and move more? Of the many and varied solutions, a relatively simple one is to introduce active workplace meetings.  

Active workplace meetings, walking meetings in particular, have been popularized in recent years, largely by professionals and publications in the business, technology, art, and design sectors. While the health benefits are occasionally acknowledged, it is the purported improvements in creativity, learning, engagement, and productivity that garner most attention in these spheres. Popular media tends to spotlight anecdotal evidence on this matter, and meander into (albeit fascinating) philosophical theory.[7] That being said, we can acknowledge with scientific confidence that health and productivity are not mutually exclusive endeavors, and propose a few recommendations.[8]

General recommendations

  • Provide notice of the activity to ensure colleagues are prepared (e.g., have appropriate dress/footwear).
  • Be considerate of physical limitations or disabilities.
  • Acknowledge that activity may not be appropriate for all types of meetings.

Walking meetings

  • Limit them to a maximum of two or three colleagues.
  • Limit them to meetings that require minimal (if any) reference materials.
  • Conduct them in a comfortable outdoor/indoor environment.
  • Be cognizant of patient confidentiality in public spaces.

In-room meetings

  • Incorporate standing/stretching breaks.
  • Offer a variety of sit-stand stations and allow colleagues, perhaps at scheduled intervals, to move between stations.

As research evolves so too will our understanding of how physical activity, sedentary behavior, and sitting time relate to health outcomes, cognitive performance, and work productivity. At the very least, I hope you’ll consider CASEM’s call to lead by example and table a motion for motion at your next clinic meeting.
—Heather Wray, MD, CCFP(SEM)


This article is the opinion of the Athletics and Recreation Committee, a subcommittee of Doctors of BC’s Council on Health Promotion, and is not necessarily the opinion of Doctors of BC. This article has not been peer reviewed by the BCMJ Editorial Board.


1.    Thornton JS, Frémont P, Khan K, et al. Physical activity prescription: A critical opportunity to address a modifiable risk factor for the prevention and management of chronic disease: A position statement by the Canadian Academy of Sport and Exercise Medicine. Br J Sports Med 2016;50:1109-1114.

2.    Lobelo F, Duperly J, Frank E. Physical activity habits of doctors and medical students influence their counselling practices. Br J Sports Med 2009;43:89-92.

3.    Katzmarzyk PT, Church TS, Craig CL, Bouchard C. Sitting time and mortality from all causes, cardiovascular disease, and cancer. Med Sci Sports Exerc 2009;41:998-1005.

4.    Adbin S. Welch RK, Byron-Daniel J, Meyrick J. The effectiveness of physical activity interventions in improving well-being across office-based workplace settings: A systematic review. Public Health 2018;160:70-76.

5.    Chau JY, Grunseit A, Midthjell K, Holmen J. Cross-sectional associations of total sitting and leisure screen time with cardiometabolic risk in adults. Results from the HUNT study, Norway. J Sci Med Sport 2014;17:78-84.

6.    Dunstan DW, Thorp AA, Healy GN. Prolonged sitting: Is it a distinct coronary heart disease risk factor? Curr Opin Cardiol 2011;26:412-419.

7.    McNerney S. A brief guide to embodied cognition: Why you are not your brain. Scientific American, 4 November 2011. Accessed 8 April 2019.

8.    Public Health Agency of Canada. Investing in prevention. The economic perspective. Key findings from a survey of the recent evidence. May 2009. Accessed 6 July 2019.

Heather Wray, MD, CCFP(SEM). Meeting movement guidelines in meetings. BCMJ, Vol. 61, No. 7, September, 2019, Page(s) 278 - Council on Health Promotion.

Above is the information needed to cite this article in your paper or presentation. The International Committee of Medical Journal Editors (ICMJE) recommends the following citation style, which is the now nearly universally accepted citation style for scientific papers:
Halpern SD, Ubel PA, Caplan AL, Marion DW, Palmer AM, Schiding JK, et al. Solid-organ transplantation in HIV-infected patients. N Engl J Med. 2002;347:284-7.

About the ICMJE and citation styles

The ICMJE is small group of editors of general medical journals who first met informally in Vancouver, British Columbia, in 1978 to establish guidelines for the format of manuscripts submitted to their journals. The group became known as the Vancouver Group. Its requirements for manuscripts, including formats for bibliographic references developed by the U.S. National Library of Medicine (NLM), were first published in 1979. The Vancouver Group expanded and evolved into the International Committee of Medical Journal Editors (ICMJE), which meets annually. The ICMJE created the Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals to help authors and editors create and distribute accurate, clear, easily accessible reports of biomedical studies.

An alternate version of ICMJE style is to additionally list the month an issue number, but since most journals use continuous pagination, the shorter form provides sufficient information to locate the reference. The NLM now lists all authors.

BCMJ standard citation style is a slight modification of the ICMJE/NLM style, as follows:

  • Only the first three authors are listed, followed by "et al."
  • There is no period after the journal name.
  • Page numbers are not abbreviated.

For more information on the ICMJE Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals, visit

BCMJ Guidelines for Authors

Leave a Reply